Aligning Strategy, IT, and your MSP

Scaling your business is critical to your success. Business is, after all, dynamic. Ideally, it’s growing, but it almost always needs to pivot. When that happens, you need your IT to keep pace. Working with a managed service provider (MSP) to align your strategy and IT can support and even drive agility.

There are times when your business wants to scale up or needs to scale down. Perhaps you’re releasing a new product; maybe your business is seasonal; or, as we all saw in 2020, something unexpected can come along and require you to change the way you do business. No matter what, in today’s environment, you need your technology to evolve with you.

Although MSPs can help fix technology when there are problems, they can do so much more. Taking on an MSP as a partner to help guide your changes adds value to the relationship. Here are several ways the MSP can help.

Help determine what is achievable

As a business owner, it’s part of your job to be visionary and think big. Yet you don’t want to exceed your technology capacity. Demanding more of your IT than it can handle could lead to disastrous downtime. Instead, bring in your MSP’s IT experts to consult on what is achievable and how to get there.

The phrase digital transformation is on everyone’s lips these days. You might want a digital workforce, optimized digital service, or improved business analytics. Yet you won’t get the full benefit of these initiatives if your business doesn’t have the IT framework.

Plan for technology to meet new demands

Bringing on more employees? Congrats! They’ll need computers, phones, and network access. You’ll also need the right software licenses, server capacity, and more. You’re busy enough recruiting and retaining the talent. Turn to your MSP to make sure the tech infrastructure is in place to support your changing workplace.

Working with your MSP to plan for a short-term spike in tech demands can help ensure things go smoothly. For example, knowing that you’re due to be busy, they can test systems to ensure resilience, or they’ll schedule time-consuming updates or system upgrades more conveniently.

Secure the IT whatever you do, wherever you are

In 2020, most businesses had to send employees off-site. IT needs to be changed. Now, many are trying to bring people back, and IT needs are changing again. Maybe it was work from home only before, but now, your business wants to navigate a hybrid model. Whatever the arrangement, the MSP can take on the task of protecting your systems.

When technology isn’t keeping up with your needs, your business can suffer. Employee productivity can falter, as well as morale. Your customers may not get the quality experiences they expect. Aligning IT with strategy supports smooth transitions and satisfied users with cybersecurity prioritized.

Working together for agility

Aligning with your MSP to achieve a strategy makes seamless and secure adaptation possible. IT support can plan with you to set up the reliable and resilient infrastructure you need.

Alignment comes from an ongoing discussion about business goals, budgets, and timelines. Bring in your MSP for more than break-fix support, and enjoy the benefits of more strategic IT advice and planning.

At Ultra IT we can help your business manage your I.T by aligning with you. Contact us here to discuss how we can support you more.

Empowering your business with Teams

Meet Northland Kindergarten Association:

The Northland Kindergarten Association or NKA, has 25 kindergartens between Kaitaia in the Far North, to Ruawai in the heart of Kaipara.

NKA were concerned about their IT setup, so they approached an IT Alliance member with the below key issues:

  • They were running out of space on their server.
  • Their system was out of date.
  • They weren’t working in the cloud which meant poor communication and knowledge sharing.
  • Each of their 25 kindergartens couldn’t connect and learn from each other.

They asked an IT Alliance member to do a risk analysis of their organization and to help them brainstorm a solution.

What was discovered:

  • Together they discovered that they had a disjointed network with outdated hardware and software.
  • Each kindergarten was getting a mixed level of service and support from a variety of IT support services.
  • To make matters worse each kindergarten team shared one email address and could not access each other’s files.
  • They had limited ability to communicate well which means work kept getting reinvented and upskilling was difficult too.
  • Their cybersecurity was not where it needed to be either.

They needed a solution that made their systems more secure, connected their team and helped bring their collective knowledge into one place. 

Empowering Kindergartens with 365 Teams:  

The IT Alliance member suggested to NKA that they could use Microsoft 365 Teams to empower their kindergartens using the following steps:

  1. They developed a rollout process of new hardware.
  2. Everyone got a new email address and were set up on Microsoft 365 Teams.
  3. They provided training with one-on-one support during the implementation.

Although they had only intended to create a safer network and shared resources, NKA was able to use Microsoft 365 Teams for so much more! 

How it helped them:

They moved all their documents into the cloud using a feature of Microsoft 365 called SharePoint. It helped them organize their document management so that they could share and manage content across the entire network of kindergartens. This saved them time, improved consistency and made their documents more secure.  

They also improved training, communication and connectivity within their team. They had a whopping 120+ attendees at their annual conference. Due to Covid, they had to host the event online.  Microsoft 365 Teams came in very useful. Again, training was provided, and they had two run throughs so that they could help anyone with login, microphone and camera issues. Their event went on for 5-6 hours and went off without a hitch!   

The Education Review Office, and five other national guests were able to present vital information easily. They broke out into subgroups for discussions using the meeting room function. Their CEO even pre-recorded his video message.

One of the risks of always being online is that they were worried that they might miss a quality engagement. Luckily 365 Teams gave them the ability to engage. They were able to raise a hand, ask questions in the chat and follow along from home. Overall, it was much less expense than an in-person event!  

The end result:

Overall, implementing Microsoft 365 Teams into NKA empowered their association with better cybersecurity, improved communications, empowered resource sharing that saved time and decreased event costs whilst maintaining event engagement. Not bad for one system in one place!

 “We were grateful to have streamlined our processes and we now have one point of contact for all our sites. We enjoy having a consistent service throughout our organization. It means that the team understands what we need, and we know we are providing top notch service to our kindergartens.”

Lloyd Gurr Head of Projects, Northland Kindergarten Association.  

If you would like to learn more about how 365 Teams could support your business join us for a FREE webinar through the EMPOWER Series. Click here to register.